If you`re a manager or employer, you may find yourself in a position where you need to draft a letter to an employee informing them that their job contract will not be renewed at the end of its term. While this can be a difficult conversation to have, it`s important to handle it professionally and with compassion. Here`s a sample letter not to renew job contract that you can use as a guide.

Dear [Employee Name],

I regret to inform you that your employment contract with our company will not be renewed as of [date]. While we have appreciated your contributions to the organization, we have decided to not extend your contract any further.

We understand that this news may come as a surprise, and we want to assure you that this decision was not made lightly. It is based on a variety of factors, including our company`s current financial position and business needs.

We would like to take this opportunity to thank you for your hard work and dedication during your time with us. Your contributions have not gone unnoticed, and we wish you all the best in your future endeavors.

We understand that this news may be difficult for you, and we are available to discuss any questions or concerns you may have. Please don`t hesitate to reach out to [name and contact information of HR representative] if you would like to schedule a meeting.


[Your Name and Title]

It`s important to note that while this letter may seem straightforward, it`s crucial to handle this situation with sensitivity and kindness. Losing a job can be a devastating experience for an employee, so it`s important to approach the situation with empathy. Additionally, it`s important to ensure that the employee is aware of their rights and entitlements, such as severance pay or unemployment benefits.

In conclusion, writing a letter not to renew a job contract can be a challenging task, but approaching it with professionalism and compassion can make all the difference. Use this sample letter as a guide, and remember to communicate with empathy and kindness.

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